Policies » Section K: School/Community-Home Relations » KCD: Public Gifts/Donations

Policy Date: 03/07/2024

CSD File: KCD
CANDIA SCHOOL DISTRICT
PUBLIC GIFTS/DONATIONS

Gifts from organizations, community groups and/or outside individuals, which will benefit the District,
shall be encouraged. A gift shall be defined as money, real or personal property, and personal
services provided without consideration.

Individuals or groups contemplating presenting a gift to a school or the District shall be encouraged
to discuss in advance with the Building Principal or the Superintendent what gifts are appropriate
and needed.

The Board reserves the right to refuse any gift that does not contribute to the achievement of the
District’s goals, or in which the ownership of the gift would tend to deplete the resources of the
District. In determining whether a gift will be accepted, consideration shall be given to District
Policies, School District goals and objectives (with particular emphasis on the goal of providing
equal educational opportunities to all students) and adherence to basic principles outlined in the
regulation that accompanies this policy.

The Superintendent may accept gifts in the amount of $500 or less. Gifts in excess of $500 may only be
accepted by the Board. Additionally, pursuant to RSA 198:20-b, III, gifts in the amount of $5000 or more
shall require the Board to hold a public hearing regarding any action to be taken with the gift. For gifts
of less than $5000, the Board will post notice of the gift in the agenda of the next regularly scheduled
Board meeting and will include notice in the minutes of the meeting in which the gift is discussed. The
acceptance of all gifts will be made in public session.

Any gift accepted shall become the property of the district, may not be returned without the approval
of the Board, and is subject to the same controls and regulations as are other properties of the
District. The Board shall be responsible for the maintenance of any gift it accepts.

At the time of acceptance of the gift, there will be a definite understanding with regard to the use
of the gift, including whether it is intended for the use of one particular school or all schools in
the District. The Board will make every effort to honor the intent of the donor in its use of the gift,
but reserves the right to utilize any gift it accepts in the best interest of the educational program
of the District. In no case shall acceptance of a gift be considered to be an endorsement by the Board
of a commercial product, business enterprise or institution of learning.

It is the responsibility of the Superintendent or designee to process the appropriate forms to update the
District’s inventory and to notify the donor of acceptance or rejection of a gift.

Voluntary contributions by District employees of supplies or other minor items of personal property to be
used in classrooms or school programs with an aggregate value over the school year of less than $250
are permitted without further approval or documentation. Receipt of voluntary contributions being made
by District employees with a value of $250 or more must be approved as required in this policy for
gifts from individuals not employed by the District.

Active solicitation of gifts to be received by the District, including by any school, classroom, or program
in the District, including soliciting gifts through online crowd funding web sites must be approved in
advance by the Superintendent where the value of the gift sought is less than $500 and by the Board
where the value of the gift sought is $500 or greater.

Neither the Candia School Board, the Superintendent, nor any employee of the Candia School District
shall allow the contribution of a gift or donation to influence in any way the decision making process
with regard to the affairs of the district.

Adopted: March 7, 2024