DJ: Purchasing

Policy Date: 04/02/2026

CSD File: DJ

CANDIA SCHOOL DISTRICT
PURCHASING

The acquisition of supplies, equipment, and services will be centralized in the business office, which
functions under the supervision of the Superintendent, and through whose office all purchasing
transactions are conducted.

The Board assigns the Superintendent or his/her designee the responsibility for the quality and
quantity of purchases made. The prime guidelines governing this responsibility are that all
purchases fall within the framework of budgetary limitations and that they be consistent with the
approved educational goals and programs of the district.

The Superintendent or his/her designee will approve all purchases, including those beyond line
item limitations (see Policy DBJ).

Purchase orders must be completed and approved prior to placing any orders, including verbal or
informal commitments.

Purchase orders will be sent to vendors to minimize errors or misunderstandings.
Instruct receiving personnel not to accept goods or services without a valid, pre-approved purchase
order, unless in an emergency and approved by the Superintendent or their designee.
Purchase orders must include authorizing signature, quantity, price and vendor information.

Adopted: February 3, 2000
Reviewed: May 5, 2022
Revised: April 2, 2026