CSD File: EID
CANDIA SCHOOL DISTRICT
INSURANCE

The Board shall procure and maintain fidelity bonds in reasonable amounts, in order to protect against the loss of money, securities, and checks by actual destruction, disappearance, or wrongful abstraction from within all premises and also while off any premises. Such coverage will include a commercial blanket bond covering employee dishonesty, and may include a comprehensive dishonesty, disappearance and destruction bond, with optional coverage’s depending on the exposures at various locations.

Adopted: April 6, 2000
Revised: March 7, 2019

CSD File: EI
CANDIA SCHOOL DISTRICT
RISK MANAGEMENT

The Candia School Board recognizes its responsibility for properly managing the resources of the school system. This responsibility includes concern for the safety of students, employees and the public, as well as concern for protecting the system’s property from loss. No new policy or procedure will be adopted or approved by the Board without first giving careful consideration to the school system’s risk exposure.

The Superintendent or, by designation, the Business Administrator, shall be responsible for establishing a risk management and insurance program covering all property and program risks related to the performance of the educational and service missions of the system. This risk management and insurance program shall include means for identifying, eliminating, reducing, retaining, or transferring risk. Only when a particular risk cannot be eliminated or feasibly retained by the system shall it be transferred by the purchase of insurance.

The Board realizes that the assumption of some predictable risks is the most economically feasible method of treating certain exposures. When it is in the apparent best interest of the system, the Board may budget for and retain limited and predictable risks of financial loss, through the use of contingency funds, deductibles, etc. or participation in pooled risk management programs with other school districts.

When the purchase of commercial insurance is deemed necessary, such purchase will be made on the basis of service offered by the insurer, the reliability and financial stability of the insurer, and the price of the insurance as competitively determined.

The Board does not recognize any obligation to purchase insurance from a particular agent, broker or insurer representative or from any group of agents, brokers or insurer representatives other than an obligation based on the above stated considerations.

The Superintendent has the responsibility for preparing a risk management report upon request by the Board. The report shall include a description of the system’s current risk management program and a summary of the existing insurance coverages.

The Board authorizes the Superintendent to seek professional risk management advice, if necessary, in order to develop, implement, maintain, and audit an effective risk management program for the system.

Legal Reference:
RSA 194:3, III, Powers of Districts

Adopted: April 6, 2000
Revised: December 6, 2018

CSD File: EHB
CANDIA SCHOOL DISTRICT
RECORDS RETENTION

The Candia School District shall develop procedures for a records retention system that is in compliance with RSA 189:29-a and Department of Education regulations. The procedures should ensure that all pertinent records are stored safely and are stored for such durations as are required by law. Additionally, the Candia School District shall develop procedures necessary to protect individual rights and preserve confidential information.

This policy shall apply to all district records, irrespective of the specific medium of the record, i.e., paper, electronic, digital, cloud, etc.

Legal References:
RSA 91-A, Right to Know Law, RSA 189.29-a, Records Retention and Disposition, NH Admin Rules, Sec Ed 306.04(a)(4)(h) 20 U.S.C. § 1232g, FERPA

Adopted: June 1, 2006
Revised: December 3, 2009
Revised: January 31, 201

CSD File: EHAA
CANDIA SCHOOL DISTRICT
COMPUTER SECURITY, E-MAIL AND INTERNET COMMUNICATIONS POLICY

The school district has established this policy with regards to access and disclosure of electronic
data composed, stored, sent, or received by employees using the district computer system. This
policy is designed to protect the safety and security of the district’s computer systems including
e-mail and Internet use.

The school district intends to enforce the rules set forth below and reserves the right to change
these rules at any time.
1. The computer hardware system, software and e-mail system are owned by the district, and
all messages or data composed, stored, sent, or received using the system are and remain
the private property of the district. They are not the property of the employee.
2. The computer and e-mail system is to be used for business purposes only. Personal business
is unauthorized and should not be conducted on the system.
3. The electronic mail system may not be used to solicit or proselytize for commercial ventures,
religious or political causes, outside organizations, or other non-job related solicitations.
4. The school district prohibits discriminatory, harassing, or offensive materials in any form of
media. Among those which are considered offensive are any messages which contain sexual
implications, racial slurs, gender-specific comments, or any other comments that offensively
address someone’s age, sexual orientation, religious or political beliefs, national origin, or
disability.
5. The electronic mail system shall not be used to send (upload) or receive (download)
copyrighted materials, trade secrets, proprietary financial information, or similar materials
without prior authorization.
6. The school district reserves and intends to exercise without prior notice, the right to read,
review, audit, intercept, access, or disclose any and all information on an employee’s
computer system or messages created, received or sent over the electronic mail system for
any purpose, even if coded or passworded.
7. The confidentiality of any message or data should not be assumed. Even when a message is
erased, it is still possible to retrieve and read that message. The use of passwords for
security does not guarantee confidentiality, or that the district will not retrieve it.
8. Any communications created, sent, or retrieved using e-mail may be read by individuals other
than the intended recipient.
9. Notwithstanding the district’s right to retrieve and monitor any e-mail messages, such
messages should be treated as confidential by other employees and accessed only by the
intended recipient. Employees are not authorized to retrieve or read any e-mail that is not
sent to them. Any exception to this policy must receive prior approval by the
Superintendent.
10. Any employee who violates this policy or uses the computer system or electronic mail system
for improper purposes shall be subject to discipline up to and including discharge.
11. The district has the authority to terminate or limit access to any program at any time.
12. The District will take all necessary measures to maintain student privacy relative to the
District’s website, online information and storage of student personally identifiable
information, as required by state and federal law.

Legal References:
RSA 194:3-d, School District Computer Networks

Adopted: April 6, 2000
Revised: June 7, 2012
Revised: June 6, 2019
Reviewed: June 3, 2021, September 8, 2022, June 1, 2023

CSD File: EGAD
CANDIA SCHOOL DISTRICT
COPYRIGHT COMPLIANCE

The district recognizes that federal law makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright, except for certain exempt purposes. Severe penalties may be imposed for unauthorized copying or using audio, visual or printed materials and computer software, unless the copying or using conforms to the “fair use” doctrine.

Under the “fair use” doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship, or research.

While the district encourages its staff to enrich the learning programs by making proper use of supplementary materials, it is the responsibility of district staff to abide by the district’s copying procedures and obey the requirements of the law. Under no circumstances shall it be necessary for district staff to violate copyright requirements in order to perform their duties properly. The district cannot be responsible for any violations of copyright law by its staff.

Any staff member who is uncertain as to whether reproducing or using copyrighted material complies with the district’s procedures or is permissible under the law should contact the Principal. The Principal will assist staff in obtaining proper authorization to copy or use protected materials when such authorization is required.

Authorized Reproduction and Use of Copyrighted Material in Print
In preparing for instruction, a teacher may make or have made a single copy of a chapter from a book; an article from a newspaper or periodical; a short story; short essay or short poem; or a chart, graph, diagram, cartoon or picture from a book, periodical or newspaper. A teacher may make multiple copies not exceeding more than one per pupil for classroom use if the copying meets the test of “brevity, spontaneity and cumulative effect” set by the following guidelines. Each copy must include a notice of copyright.

1. Brevity
a. A complete poem, if less than 250 words and two pages long, may be copied; excerpts from longer poems cannot exceed 250 words;
b. Complete articles, stories or essays of less than 2,500 words or excerpts from prose works less than 1,000 words or 10% of the work; whichever is less may be copied; in any event, the minimum is 500 words. (Each numerical limit may be expanded to permit the completion of an unfinished line of a poem or prose paragraph.)
c. One chart, graph, diagram, drawing, cartoon, or picture per book or periodical issue may be copied. “Special” works cannot be reproduced in full; this includes children’s books combining poetry, prose, or poetic prose.

2. Spontaneity
Should be at the “instance and inspiration” of the individual teacher.

3. Cumulative Effect
Teachers are limited to using copied material for only one course in the school in which copies are made. No more than one short poem, article, story or two excerpts from the same author may be copied, and no more than three works can be copied from a collective work of a periodical column during one class term.

Teachers are limited to nine instances of multiple copying for one course during one class term. Limitations do not apply to current news periodicals, newspapers and current news sections or other periodicals.

Performances by teachers or students of copyrighted dramatic works without authorization from the copyright owner are permitted as part of a teaching activity in a classroom or instructional setting. All other performances require permission from the copyright owner.

The copyright law prohibits using copies to replace or substitute for anthologies, consumable works, compilations or collective works. “Consumable” works include: workbooks, exercises, standardized tests, test booklets and answer sheets. Teachers cannot substitute copies for the purchase of books, publishers’ reprints, or periodicals, nor can they repeatedly copy the same item from term-to-term. Copying cannot be directed by a “higher authority,” and students cannot be charged more than actual cost of photocopying. Teachers may use copyrighted materials in overhead or opaque projectors for instructional purposes.

Authorized Reproduction and Use of Copyrighted Materials in the Library
A library may make a single copy of an unpublished work which is in its collection; and a published work in order to replace it because it is damaged, lost or stolen, provided the unused replacement cannot be obtained at a fair price.

A library may make a single copy of a copyrighted material to a student or staff member at no more than the actual cost of photocopying. The copy must be limited to one article of periodical issue or a small part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a fair price. In the latter circumstances, the entire work may be copied. In any case, the copy shall contain the notice of copyright and the student or staff member shall be notified that the copy is to be used only for private study, scholarship, or research. Any other use may subject the person to liability for copyright infringement.

At the request of a teacher, copies may be made for reverse use. The same limits apply as for single or multiple copies designated in “Authorized Reproduction and Use of Copyrighted Material in Print.”

Authorized Reproduction and Use of Copyrighted Music
A teacher may make a single copy of a song, movement, or short section from a printed musical work that is unavailable except in a larger work for purposes of preparing for instruction.

A teacher may make multiple copies for classroom use of an excerpt of not more than 10% of a printed musical work if it is to be used for academic purposes other than performance, provided that the excerpt does not comprise a part of the whole musical work which constitutes a performable unit such as a complete section, movement, or song.

In an emergency, a teacher may make and use replacement copies of printed music for an imminent musical performance when the purchased copies have been lost, destroyed or are otherwise not available.

Reference: 17 USC 101 to 1010 Federal Copyright Law of 1976

Adopted: September 12, 2002

CSD File: EFAA
CANDIA SCHOOL DISTRICT
CHARGING OF SCHOOL LUNCH

Every student in the Candia Moore school will be offered a nutritious, state-approved lunch at a price that has been approved by the School Board for that school year if they desire. However,
A. When the balance is $5 or less, a letter will be sent home with the student. A student with a negative balance will not be allowed to purchase snacks.
B. If the negative balance reaches $20.00, the Food Service Director will call the parent/guardian.
C. If a student has a negative balance, he/she will be allowed to charge a reimbursable lunch or milk.
D. Students will be able to charge lunch subject to the criteria of this policy; all others may
participate in a pre-payment program.

Under extenuating circumstances, and on a case-by-case basis, the Food Service Director may use her/his discretion when implementing this policy.

Reimbursable Lunch – All five components are offered (milk, protein, bread or starch, and two different servings of fruit and/or vegetable) and student takes three.

The districts will redefine delinquent debt as bad debt at the end of the school year or if the student leaves the district for any reason. At the time that the debt is redefined as bad, the non-profit food service account will be made whole by a transfer of nonfederal funds from the district or the SAU.

Adopted: June 2, 2011
Revised: March 9, 2017
Revised: January 2, 2020

CSD File: EFA
CANDIA SCHOOL DISTRICT
AVAILABILITY AND DISTRIBUTION OF HEALTHY FOODS

The School District will support the availability and distribution of healthy foods and beverages in all school buildings during the school day.

The Superintendent or his/her designee is responsible for ensuring that all foods and beverages distributed within the district meet nutritional standards established by state and federal law relative to: (1) nutrient density; (2) portion size; and (3) nutrition targets, as defined in pertinent law.

The Superintendent or his/her designee is responsible for implementing developmentally appropriate opportunities to learn food preparation skills that support nationally recognized research-based nutrition standards. The Superintendent or his/her designee is responsible for providing annual communication information about the policy and procedure and related curricula to the school community.

Legal References:
7 CFR 210.10, Nutrition Standards And Menu Planning Approaches For Lunches And Requirements For Afterschool Snacks
NH Ed Admin Rules, Section Ed 306.04(a)(21) Section Ed 306.11(g), (h)

Adopted: December 6, 2012

CSD File: EEBB
CANDIA SCHOOL DISTRICT
USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS

1. Any use of private vehicles for transportation of students to or from school, or to and from events such as field trips, athletic events, or other school functions, must have prior authorization by the Superintendent and/or his/her designee.

2. Individuals who provide student transportation do so at their own expense and liability.

3. If a parent requests the use of private transportation for their child, that request must be in writing and submitted to the school Principal.

Adopted: April 6, 2000
Revised: January 3, 2019
Reviewed: May 2, 2019

CSD File: EEAF
CANDIA SCHOOL DISTRICT
SPECIAL USE OF SCHOOL BUSES

It shall be the policy of Candia School District to use contracted school buses for transportation of students participating in extracurricular activities and field trips.

School bus services may be used for student field trips and school activity purposes. However, such use must necessarily be limited. School buses must be used, first, for regular school transportation.

The Superintendent, will be granted authority to approve the use of school buses for specific trips, within the above guidelines and where required by policy subject to the Board approval.

Adopted: May 7, 2009

CSD File: EEAEC
CANDIA SCHOOL DISTRICT
STUDENT CONDUCT ON SCHOOL BUSES

The Superintendent and/or his/her designee will develop rules and regulations for conduct on buses and these shall be printed annually in the Student/Parent Handbook.

Students using district transportation are under the jurisdiction of the school from the time they board the bus until the time they exit the bus.

Students transported in a school bus shall be under the authority of the school district and under the supervision of the bus driver. Inappropriate conduct or refusal to adhere to standard bus procedures will be sufficient reason for a pupil to be denied transportation in accordance with the regulations of the School Board as expressed in the Student/Parent Handbooks.

The driver of the bus shall manage students’ behavior during transportation. Each driver has the support of the School Board in maintaining good conduct on the bus. Should a student be denied bus transportation, advance notice will be provided to the parents/guardians by the school administration.

Legal Reference:
RSA 189:9a, Pupils prohibited for Disciplinary Reasons

Adopted: April 6, 2000
Reviewed: December 6, 2018